Receptionist / Administrative Assistant

Overview
We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our front desk and administrative functions. The ideal candidate will possess excellent communication skills, a friendly demeanor, and the ability to manage multiple tasks efficiently. Bilingual candidates are highly encouraged to apply as they will enhance our service to a diverse clientele.

Responsibilities

• Greet visitors and clients warmly, providing them with a positive first impression of the organization.
• Manage incoming calls using phone systems, directing calls to appropriate personnel while maintaining professional phone etiquette.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in our systems.
• Assist with office management duties, including scheduling appointments, maintaining calendars, and procuring/organizing office supplies.
• Support administrative tasks such as filing, document preparation, and correspondence management.
• Maintain a clean and organized front desk area to create a welcoming environment for guests.
• Collaborate with team members to ensure seamless communication across departments.

Requirements

• Proven experience as a receptionist or in an administrative role is preferred.
• Familiarity with office management procedures and basic accounting principles is required.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Proficiency in data entry and experience with various office software applications.
• Excellent verbal and written communication skills; bilingual abilities are a plus.
• A professional appearance and demeanor that reflects the values of our organization.

If you are passionate about providing exceptional service and thrive in an administrative environment, we encourage you to apply for this exciting opportunity as a Receptionist/Administrative Assistant.

Job Type: Full-time

Pay: $14.50 – $16.00 per hour

Expected hours: 36 – 44 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Day shift

Work Location: In person